With the increase in procedures and regulations, the amount of information to be managed is growing significantly. Therefore, it is essential for every modern company to adopt a document management system to efficiently centralise, organise and securely share company documents. 

Document management plays an important role in that it allows repetitive and routine procedures to be automated, ensuring operational efficiency, regulatory compliance and data security. 

How can effective document management be guaranteed?

By using document workflows based on a document management system to manage digital content, assign responsibilities with access level control to specific users, and describe the workflow; the same system can then be used to perform various document management activities such as archiving, searching, version control, metadata, logical and physical data security, accompanied by the document management manual describing the computerised document management system, which is mandatory for the PA. 

The adoption of a compliant storage system that complies with the Digital Administration Code and current AgID Guidelines, thus ensuring the authenticity, integrity, legibility, retrievability and legality over time of documents subject to document management, with the mandatory drafting of a storage manual to define the organisational structure, operating methods, internal procedures, standards and rules adopted.

Choosing the best document management solution is crucial for business efficiency, as it allows you to digitise processes by managing the entire document lifecycle. The features of an efficient document management platform include: integration with systems used to centralise management; simplified access to information from any location and device with high levels of data security (encryption standards); workflow automation; control and sharing of information with appropriate access levels; and storage of documents in digital format to preserve their evidential value. 

ARXivar is the Document & Workflow Management solution already chosen by over 4,000 companies in Italy. It allows you to archive and organise large volumes of documents and, thanks to its workflow designer, automate any type of process in full compliance with regulatory requirements.