E- INVOICING

IX FE | IX CE

Electronic invoicing consists in sending and receiving invoices, necessarily represented by a file in a particular format, called XML format, provided with a time reference and digitally signed to ensure their non-modifiability, through a public intermediary called the Interchange System (SDI ) that accepts and sends the invoices according to its own protocol with conservation of the invoices sent and received in accordance with the law.

We are resellers of ARXivar solutions and Bronze Business Partner

OUTGOING INVOICES (ACTIVE CYCLE)



For outgoing invoices, assuming that they are generated by the company ERP, the following processes must be carried out:

 

    creation of invoices in XML format; digital signature of outgoing invoices; sending of invoices to the SDI and management of delivery or error notifications expected (rejection or non-delivery).

 

The SDI system will then deliver the invoices to the final recipient (the Customer).


INCOME INVOICES (PASSIVE CYCLE)

Vice versa, for incoming invoices, it will be the responsibility of the company that issues them (the Supplier) to send them to the SDI system which will send them to the recipient company. The latter will receive them from SDI and must prepare for the following actions:

 

    receipt of invoices from SDI; transformation of the XML invoice into PDF format to facilitate consultation or data acquisition within the ERP from XML format; management of company automated processes for incoming invoices.

 

PRODUCTS AND SERVICES


ARXivar's IX-FE product manages all the sending and receiving processes of electronic invoices according to the SDI accredited channels, allowing online consultation of invoices and related notifications.


The processes of creation and transformation of xml invoices in the formats required by SDI and by the company ERP can instead be the subject of services provided by SYSDAT.IT, together with the management upon receipt.


In addition to sending and receiving invoices, it is also necessary to keep them in accordance with the law, in XML format and digitally signed. This is provided by a further IX-CE product, also from ARXivar.


Obviously, the objective of dematerializing and archiving documents does not only concern invoices (for which it is mandatory), but also any other document produced or managed by the company.


We support companies in the implementation, configuration and integration of IX-FE, IX-CE and ARXivar solutions with the systems and applications of the business context.

FIND OUT HOW TO HAVE A FULLY INTEGRATED BILLING CYCLE Automate processes with ARXivar NEXT, the process and document management solution that allows you to concentrate all company information in a single point.

With ARXivar NEXT you have at your disposal all the features of the document relating to invoices and related notifications.


ACTIVE CYCLE

  • acquisition and storage of outgoing invoices;
  • receipt of return notifications;
  • initiate specific processes based on the type of notification received (reject: assignment to predefined user to check and correct the anomaly; non-delivery: forwarding of notification to the customer for communicate the non-reception).

LIABILITY CYCLE

  • archiving of invoices received;
  • invoice acceptance workflow;
  • accounting registration with protocol assignment;
  • workflow to approve the payment of invoices also with regard to employee expense reports;
  • storage in accordance with the invoice.
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